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How To Hire Right Venue To Organise A Successful Conference?

How To Hire Right Venue To Organise A Successful Conference?

Conferences, seminars and workshops are a great way to share knowledge with colleagues and clients. They also provide an opportunity for you to network with other professionals in your industry. However, organising one is no easy feat – especially if you haven’t done it before! Here are some tips on what kind of venue hire Melbourne you should look for:

Make a list of the criteria you need

The first step is to create a list of the criteria you need for your venue hire Melbourne.

  • The venue should be able to accommodate the number of people who will attend your event.
  • You should be sure that it has enough space for everything else: food and drink, equipment, etc.
  • Consider whether or not there are any other facilities you’ll need access to, such as parking spaces or meeting rooms outside of where your conference will take place.

This is also a good time to think about what kind of atmosphere and environment might be best suited for your event. 

If it’s an intimate setting in which everyone knows each other well then perhaps you want somewhere with soft lighting and comfortable seating; if it’s more formal then perhaps something brighter would work better! 

It all depends on what kind of experience you want for attendees – here are some things to consider when choosing the right venue:

How To Hire Right Venue To Organise A Successful Conference?

Consider the location

Location is one of the most important factors in a conference venue. A good location should be convenient for attendees and accessible by public transport, car and bicycles. 

The venue should have ample parking for those who drive their cars there so they don’t have to worry about finding a parking place or paying parking fees. In addition, it must be easy to reach by public transport from both airport and train station.

You should also think about the Internet access provided by the venue: it needs to be reliable enough so that everyone can easily connect when necessary without any issues. 

Last but not least—do not forget about the food! You will definitely need places where your guests can buy lunch or dinner during breaks between sessions or meetings with other people at the conference.

Consider your audience

  • When you’re organising a conference, it’s important to consider your audience. 
  • Are they familiar with the venue? 
  • Are they likely to be impressed by the facilities? 
  • Will they feel comfortable there? 
  • Do they have any dietary requirements or allergies? 

If there are going to be multiple events at different venues over the course of your event, it may be worth considering what sort of atmosphere each venue has – for example, an ice-breaker game could work well at one venue but not another.

The next step is to decide whether you want to hire in-house catering or bring in an external caterer (or both). 

It can also be beneficial for those who are hosting their own parties at hotels that are connected with larger conferences – this gives them access to exclusive rooms and reception areas which may not otherwise be available during normal times.


The right venue can make or break your event. Capitalise on our years of experience in the industry, and you’ll be well on your way to finding the perfect venue hire Melbourne for your next conference or meeting.